Wimmera Health Care Group

Ward Clerk Supervisor

Job Description

Ward Clerk Supervisor


Admin Grade 2 (HS2)
Permanent Part Time
(48 hrs per fortnight)

The primary purpose of the Ward Clerk Supervisor role is to support the Oxley management team in overseeing the provision of administration and clerical support. This supervisory role involves providing high quality customer whilst coordinating the clerical team, conducting performance development conversations, rosters, training of new admin team members and supporting the Nurse Unit Manager (NUM) in a variety of administrative duties. The successful applicant will work within the multidisciplinary team in a coordinated approach including liaising with other departments, doctors and other stakeholders to facilitate the provision of best patient outcomes

Key Selection Criteria include:


  • Ability to work effectively both independently and in a multidisciplinary team
  • Demonstrated commitment to customer focused service
  • Demonstrated computer literacy skills including Microsoft Office and willingness to be trained in the specific programs required
  • Well-developed communication (written & verbal) and interpersonal skills
  • Demonstrated ability to maintain accurate records
  • Advanced organisational skills including effective time management
  • Strong decision making and problem-solving skill


  • Previous experience in supervising and managing small teams
  • Understanding rostering and Optima, data input and trouble shooting
  • Relevant qualifications i.e. Administration / Business Management
  • Medical terminology knowledge

Attractive benefits offered by the organisation include:

  • Salary packaging,
  • Professional development and education programs,
  • Employee Assistance Program,
  • Comprehensive orientation program.
  • Accrued Day Off (full time employees only)
  • Flexible rostering
  • Opportunities for career progression
  • Free parking

This is a great opportunity to work in a diverse environment and join a reputable rural health service that is now a part of Grampians Health, dedicated to the provision of quality patient centred care and to meet the needs of the community.

For more information about this position please view the Position Description and/or contact the responsible person indicated below. Further information on Grampians Health (Horsham & Dimboola) can be found on our website or Facebook page.

Applications must be submitted online via e-recruit by the Closing Date.

Grampians Health (Horsham & Dimboola) is committed to equal employment opportunity and promotes the safety, wellbeing and inclusion of all children, including those with a disability.

Grampians Health encourages applications from people from culturally and / or linguistically diverse backgrounds including Aboriginal and Torres Strait Islander people.

We aim to provide a safe environment for our staff, patients, residents and clients which includes supporting and responding to disclosures of family violence issues.

Pre-employment checks: All applicants must be willing to undertake a national police check and Victorian Employee Working with Children check prior to commencement of employment. All appointments are subject to pre-employment checks including immunisation clearance.

Horsham & Dimboola Campuses, proudly part of Grampians Health.
Contact Person Jenny Vague
Contact Number (03) 5381 9215
Alternate Contact Person Judy Wood
Alternate Contact Number (03) 5381 9215
Closing Date 20/06/2022
Position Description Ward clerk supervisor 0522.pdf

Job Summary

Horsham Location
Part Time Job Type


Wimmera Health Care Group


Email: [email protected] Phone: 03 5381 9080